TTU Recruitment for Executive Secretary of Dean and Vice Dean Offices


Job brief
We are looking for a competent Executive Secretary to support senior leaders of Tan Tao University. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

•    Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
•    Attend meetings and keep minutes
•    Receive and screen phone calls and redirect them when appropriate
•    Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
•    Make travel arrangements for executives
•    Handle confidential documents ensuring they remain secure
•    Maintain electronic and paper records ensuring information is organized and easily accessible
•    Conduct research and prepare presentations or reports as assigned

•    Proven experience as executive secretary or similar administrative roles;
•    Proficient in MS Office (mainly Microsoft Word);
•    In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industries;
•    Familiarity with basic research methods and reporting techniques;
•    Excellent organizational and time-management skills;
•    Outstanding communication and negotiation abilitiesl
•    Integrity and confidentiality;
•    Degrees in Business Administration or related fields.

Please send your application to

Application Deadline: February 28, 2017

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